6.

Measures suggested to the authorities of Higher Educational Institution for qualitative improvement

Additional LSC

New Courses

Proposal for software

7.

Implementation of its recommendations through periodic reviews

New LSC

New Courses

Software and other Purchase

8.

Workshops/ seminars/ symposium organizedon quality related themes, ensure participation of all stakeholders, and disseminate the reports of such activities among all the stakeholders in Higher

Educational Institution.

Workshop/Seminar

9.

Developed and collated best practices in all areas leading to quality enhancement in services to the learners and disseminate the same all concerned in Higher Educational Institution

ODL Faculty

e-Learning

ERP System

Hostel Facility

SLM UG

SLM PG

Smart Classrooms

Examination Centers

Community Activity

10.

Collected, collated and disseminated accurate, complete and reliable statistics about the quality of the programme(s).

BOS

11.

Measures taken to ensure that Programme Project Report for each programme is according to the norms and guidelines prescribed by the Commission and wherever necessary by the appropriate regulatory authority having control

over the programme

PPR Approval

12.

Mechanism to ensure the proper implementation of Programme Project Reports

Academic Calender

CIQA Committees

13.

Maintenance of record of Annual Plans and Annual Reports of Higher Educational Institution, review them periodically and generate actionable reports.

Academic Audit Report

Annual Audit Report

14.

Inputs provided to the Higher Educational Institution for restructuring of programmes in order to make them relevant to the job market.

CIQA Minutes

BOS

15.

Facilitated system based research on ways of creating learner centric environment and to bring about qualitative change in the entire system.

Message

Social Media

BOS

MOUs

16.

Steps taken as a nodal coordinating unit for seeking assessment and accreditation from a designated body for accreditation such as NAAC etc.

NAAC Cordinator

CIQA Report

17.

Measures adopted to ensure internalisation and

institutionalisation of quality

enhancement practices through periodic accreditation and audit

CIQA

18.

Steps taken to coordinate between Higher Educational Institution and the Commission for various quality

related initiatives or guidelines

CIQA

19.

Information obtained from other Higher Educational Institutions on various quality benchmarks or

parameters and best practices.

Workshop/Seminar

HRDC

Social Media link

20.

Recorded activities undertaken on quality assurance in the form of an annual report of Centre for Internal

Quality Assurance.

Prospectus

Flying Squard

Grievance Cell

PCP Schedule

21.

Submitted Annual Reports to the Statutory Authorities or Bodies of the Higher Educational Institution about its activities at the end of each

academic session.

CIQA Report

Annual Audit

Academic Audit Report

(a) Submitted a copy of report in the format as specified by the Commission, duly approved by the statutory authorities of the Higher Educational Institution

annually to the Commission.

22.

Overseen the functioning of Centre for Internal Quality Assurance and approve the reports generated by Centre for Internal Quality Assurance on the effectiveness of quality assurance systems and

processes

IQAC

23.

Facilitated adoption of instructional design requirements as per the philosophy of the Open and Distance Learning decided by the statutory bodies of the HEI for its different

academic programmes

Academic Flexibility

Programme offered

e-Learning

24.

Promoted automation of learner

support services of the Higher Educational Institution

ICT

ERP

OSES

Online fee

25.

Coordinated with external subject experts or agencies or organisations, the activities pertaining to validation and annual review of its in-house processes

Internship

PCP Notification

26.

Coordinated with third party auditing bodies for quality audit of programme(s)

Audit of Programmes

27.

Overseen the preparation of Self- Appraisal Report to be submitted to the Assessment and Accreditation agencies on behalf of Higher Educational Institution

IQAC

NAAC Cordinator

28.

Promoted collaboration and association for quality enhancement of Open and Distance Learning mode of education and research therein

MOU

29.

Facilitated industry-institution linkage for providing exposure to the learners and enhancing their employability.

Internship

MOU

Sr.No.

Provisions in Regulations

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1.

Governance, Leadership and Management:

1. Organisation Structure and Governance
2. Management
3. Strategic Planning
4. Operational Plan, Goals and Policies

ICDEOL Governance

Managment

Strategic Planning

Strategic Planning 2

Operational Plan

2.

Articulation of Higher Educational

Institution Objectives

3.

Programme Development and Approval Processes

1. Curriculum Planning, Design and Development
2. Curriculum Implementation
3. Academic Flexibility
4. Learning Resource
5. Feedback System

BOS

Academic Calender

Academic Flexibility

LSC

Feedback

4.

Programme Monitoring and Review

CIQA Proc.

5.

Infrastructure Resources

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6.

Learning Environment and Learner

Support

LSC

e-Learning

7.

Assessment and Evaluation

Ordinace for evalution

Internal Evaluation

End term Exam

8.

Teaching Quality and Staff

Development

HRDC

Sr.No.

Provisions in Regulations

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S.No.

Provisions in Regulations

Whether complied Yes/No

If Yes, Upload

relevant document

If No, Reason thereof

1.

The Higher Educational Institution shall adopt the guidelines issued by the Commission for the conduct of proctored

examinations.

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2.

A Higher Educational Institution offering Open and Distance Learning Programmes shall have a mechanism well in place for evaluation of learners enrolled through Open and Distance Learning mode and

their certification.

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3.

The evaluation shall include two types of assessments continuous or formative assessment and summative assessment in the form of end semester examination or term end examination:

Provided that no semester or year-end examination shall be held unless:

1. The Higher Educational Institution is satisfied that at least 75 per cent. of the programme of study stipulated for the semester or year has been actually conducted;
2. For Open and Distance Learning mode: the learner has minimum attendance of 75 per cent. in the programme specific Personal Contact Programme (excluding

counselling) and lab component of each

Ordinance

Degree/ CMC Formates

Attendence

S.No.

Provisions in Regulations

Whether complied Yes/No

If Yes, Upload

relevant document

If No, Reason thereof

of the programmes; and detailed attendance records have been maintained by Learner Support Centre/Regional Centre/ Higher Educational Institution

4.

The curricular aspects, assessment criteria and credit framework for the award of Degree programmes at undergraduate and postgraduate level and/or Post Graduate Diploma programmes through Open and Distance Learning mode shall be evolved by adopting same standards as being followed in conventional mode by the dual mode Higher Educational Institutions and in Open Distance Learning mode by the Open Universities

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5.

The weightage for different components of assessments for Open and Distance Learning mode shall be as under:

1. continuous or formative assessment (in semester): Maximum 30 per cent.
2. summative assessment (end semester examination or term end examination): Minimum 70 per cent.

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6.

The Higher Educational Institution shall notify all assessment tools to be used for formative and summative assessments

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S.No.

Provisions in Regulations

Whether complied Yes/No

If Yes, Upload

relevant document

If No, Reason thereof

7.

Marks or grades obtained in continuous assessment and end semester examinations or term end examinations shall be shown separately in the grade card

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8.

A Higher Educational Institution offering a Programme in Open and Distance Learning mode shall adopt a rigorous process in development of question papers, question banks, assignments and their moderation, conduct of examination, evaluation of answer s by qualified teachers, and result declaration, and shall so frame the question papers as to ensure that no part of the syllabus is left out of study by a learner.

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9.

The examination of the programmes in Open and Distance learning mode shall be managed by the examination or evaluation Unit of the Higher Educational Institution and shall be conducted in the examination centre as given under these regulations.

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10.

(a) The Examination Centre shall have proper monitoring mechanisms for Closed-Circuit Television (CCTV) recording of the entire examination

procedure.

No

(b) Availability of biometric system

No

S.No.

Provisions in Regulations

Whether complied Yes/No

If Yes, Upload

relevant document

If No, Reason thereof

(c) The attendance of examinees shall be authenticated through biometric system as per Aadhaar details or other Government identifiers of Indian

learners

No

(d) In case of non-availability of the Closed- Circuit Television facilities, the Higher Educational Institution shall ensure that proper videography be conducted and video recordings are submitted by particular incharge of examination centre to the Higher Educational

Institution

No

11.

The Higher Educational Institution shall retain all such Closed- Circuit Television recordings in archives for a minimum period of five years

No

12.

(a) There shall be an observer for each of the Examination Centre appointed by the Higher Educational Institution and

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(b) It shall be mandatory to have observer

report submitted to the Higher Educational Institution

Observer Report

13.

(a) All end semester examinations or term end examinations for programmes offered through Open and Distance

Learning mode shall be conducted

S.No.

Provisions in Regulations

Whether complied Yes/No

If Yes, Upload

relevant document

If No, Reason thereof

through proctored examination (pen- paper or online or computer based testing) within Territorial Jurisdiction, in the examination centre as mentioned in

these regulations.

proctored examination

within Territorial Jurisdiction

(b) The Exams shall be under the direct

control and responsibility of the Open and Distance Learning mode Institution

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14.

The Examination Centre shall be located in Government Institutions like KendriyaVidyalaya(s),NavodayaVidyalaya(s), Sainik School(s), State Government Schools, etc. can also be identified as examination centre(s) under direct overall supervision of a Higher Educational Institution offering education under the Open and Distance Learning mode including approved affiliated colleges under the University system in the Country and no Examination Centres shall be allotted to private organisations or unapproved Higher Educational Institutions

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15.

The Learner Support Centres, as defined in the regulations and within the territorial jurisdiction, can also be used as examination centres provided they fulfill the criteria of an examination centre as defined in these regulations

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S.No.

Provisions in Regulations

Whether complied Yes/No

If Yes, Upload

relevant document

If No, Reason thereof

16.

The ‘Examination Centre’ shall be established within the territorial jurisdiction of the Higher Educational Institution

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17.

1. Each award of Degree at undergraduate and postgraduate level and post graduate diploma for Open and Distance Learning shall be assigned a unique identification number and shall have
   1. Photograph
   2. Aadhaar number or other government recognised identifier or Passport number, as applicable,
   3. Other relevant details of the learner

along with the Programme name.

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(b) Each award shall also be uploaded on

the National Academic Depository

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18.

It shall be mandatory for Higher Educational Institution to mention the following on the backside of each of the degrees/certificates and mark sheets issued by the Higher Educational Institution to the learners (for each semester certificate and at the end of the programme): (i) Mode of delivery; (ii) Date of admission; (iii) Date of completion; (iv) Name and address of all Learner Support Centres (only for Open and

Distance Learning); (v) Name and address of

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S.No.

Provision

Complied Yes/No with explicit link address

If no.

Reasons, thereof

1.

Joint declaration by authorised signatories, Registrar and Director of Centre for Internal Quality Assurance has been displayed on HEI website authenticating that the documents from Sr. No. ‘2’ to ‘17’ have been uploaded on the HEI website?

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Uploading of the following on HEI website (Mention link)

2.

The establishing Act and Statutes there under or the Memorandum of Association, as the case may be or both, of the Higher Educational Institution, empowering it to offer programmes in Open and Distance Learning mode

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3.

Copies of the letters of recognition from

Commission and other relevant statutory or regulatory authorities

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4.

Programme details including brochures or programme guides inter alia information such as name of the programme, duration, eligibility for enrolment, programme fee, programme structure

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5.

Programme-wise information on syllabus,

Syllabus

suggested readings, contact points for counselling/mentoring, programme structure with credit points, programme- wise faculty details, list of supporting staff, list of Learner Support Centres with addresses and contact details (for Open and Distance Leaning mode), their working hours and counselling (for Open and Distance Learning mode) Schedule;

list of Learner Support Centres (LSC)

6.

Important schedules or date-sheets for admissions, registration, re-registration, counselling/mentoring, assignments and feedback thereon, examinations, result declarations etc.

date-sheets for admissions

Admissions Link

Registration, Re-registration

counselling/mentoring

assignments

examinations, result declarations

7.

The feedback mechanism on design, development, delivery and continuous evaluation of learner-performance which shall form an integral part of the transactional design of the Open and Distance Learning mode programmes and shall be an input for maintaining the quality of the programmes and bridging the gaps, if any

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8.

Information regarding all the programmes recognized by the Commission

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9.

Data of year-wise and programme-wise learner enrolment details in respect of degrees and/or post graduate diplomas awarded

Click Here Part-1

Click here Part-2

10.

Complete information about ‘Self Learning

Material’ including name of the faculty who prepared it, when was it prepared and last updated for Open and Distance Learning Programmes;

UG SLM

PG SLM

11.

A compilation of questions and answers under the head ‘Frequently Asked Questions’ with the facility of online interaction with learners providing hyperlink support for Open and Distance Learning Programmes

Click Here

12.

List of the ‘Learner Support Centres’ along with the number of learners who shall appear at any examination centre and details of the Information and Communication Technology facilities available for conduct of examination in a fair and transparent manner, for Open and Distance Learning programmes

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13.

List of the ‘Examination Centres’alongwith the number of learners in each centre, for Open and Distance Learning programmes

List of the Examination Centres

Number of learners in each centre

14.

Details of proctored examination in case of end semester examination or term end examination of Open and Distance Learning programmes

Click Here

15.

Academic Calendar mentioning period of the admission process along with the academic session, dates of continuous and end semester examinations or term end examinations, etc

Academic Calender